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How to hold a great virtual meeting

first_img 1SHARESShareShareSharePrintMailGooglePinterestDiggRedditStumbleuponDeliciousBufferTumblr,Jeff Rendel Jeff Rendel, Certified Speaking Professional, and President of Rising Above Enterprises works with credit unions that want elite results in sales, service, and strategy. Each year, he addresses and facilitates … Web: www.risingaboveenterprises.com Details Face-to-face, in-person meetings carry a lot of value – teamwork, networking, and catching up – but, sometimes, virtual meetings are timelier and more convenient, if not downright necessary. Like a live meeting, virtual meetings take just as much preparation – and a little more patience – to ensure success. Here are ten tips to help assure your next virtual meeting (Slack, WebEx, Zoom, etc.) is as productive as having the entire team onsite.Assign a facilitator. If kept unchecked, virtual meetings can get a little out of hand (distance, buffering, over-talking, etc.). Task the facilitator with keeping the meeting on track and managing appropriate involvement (and, respect your request of the facilitator, too).Work from an agenda. Send an agenda to all – well-ahead of time – and work from it. Expect that participants come prepared with comments or questions for dialogue.Come prepared to contribute. This requires all to pre-read, conduct due diligence, and plan to participate. This helps create strong ideas and solutions during the meeting, rather than a lot of “Let me get back to you” remarks.Use a call-in number. Voice Over Internet Protocol (VoIP) is contemporary; but, occasionally Internet audio lacks good quality. A dial-in number is dedicated to audio; but, be mindful of too many speaking at the same time (mobile call-ins tend to cut other lines off).Turn the video feature “On.” It’s a fantastic way to make everyone feel that they are in the same room. Plus, being on camera compels engagement (which is what you need from any meeting).Eliminate distractions. Sign off email, close your web browser, shut your door, and put the cat in another room (seriously; email me if you want to hear the story). Any distraction lessens your attention and diminishes your focus for the meeting.Involve everyone. While not all will equally contribute, hearing from each is vital. As facilitator, go “around the room” several times to make sure everyone can take part.Use the “Raise Hand” feature. In person facilitation is straightforward; one can manage the flow of conversation by being present. When many are part of the discussion, raise your virtual hand so the facilitator knows you have some feedback.Use visuals. While it’s good to see everyone on screen, it’s equally nice to see the highlights of the conversation. Use the notetaking and screen sharing features of your video conferencing platform.Keep meetings to one hour. Attention spans begin to wane, and effectiveness can dip: more reason for a good agenda. If extra time is needed, take a 30-minute break to think about solutions offered and return with a focus on results.Virtual meeting technology allows communication between teams at a distance to be more routine. Success during these meetings asks that we respect time and be present. Commitment to both helps organizations and professionals meet and move forward, regardless of location.last_img read more


first_imgCouncillor Jack Murray and Deputy Padraig MacLochlainn at the LIsfannon Halting Site outside Buncrana.Local Sinn Féin public representatives, Deputy Pádraig Mac Lochlainn and Cllr Jack Murray are calling on Donegal County Council to close down the halting site at Lisfannon outside Buncrana.They were speaking after inspecting the site after a family who had been resident there over recent times, moved out. The derelict caravans left behind and damage done will cost Donegal County Council thousands of euro.They said this halting site for the Traveller community was only ever intended to be in place on a temporary basis.“It is a dangerous location alongside one of the busiest roads in Donegal. It also impacts on the important tourism and community amenity that is the North West Golf Links. “Unfortunately the family that have just left have done a huge diservice to the Travelling community. The condition that they have left the site in is utterly disgraceful and indefensible.“This site is a transient site and families are only supposed to locate there for a short while. Most families that have located there have acted responsibly but this recent family have let all of the rest down badly”.“We commend the members of Donegal County Council Traveller Consultative Committee including our colleague, Cllr Albert Doherty and Donegal Travellers Project for their mediation efforts with the family that have just left the site but their efforts must be matched by action from Donegal County Council management.“Now that this family have left and the site is cleared, we have been advised that Donegal County Council will close it down temporarily for essential repairs. We are calling on the management of Donegal County Council to honour the long standing promise they have made to find a safe and appropriate alternative location for a halting site within South Inishowen and to close down the Lisfannon halting site.” COUNCIL MUST CLOSE DOWN LISFANNON HALTING SITE – SINN FEIN was last modified: May 20th, 2015 by StephenShare this:Click to share on Facebook (Opens in new window)Click to share on Twitter (Opens in new window)Click to share on LinkedIn (Opens in new window)Click to share on Reddit (Opens in new window)Click to share on Pocket (Opens in new window)Click to share on Telegram (Opens in new window)Click to share on WhatsApp (Opens in new window)Click to share on Skype (Opens in new window)Click to print (Opens in new window)last_img read more